'Purchase', 'title' => '', 'amount' => '', 'priority' => 'Standard', 'needed_by' => '', 'justification' => '', ]; if ($_SERVER['REQUEST_METHOD'] === 'POST') { $action = trim((string) ($_POST['action'] ?? '')); if (!verify_csrf($_POST['csrf_token'] ?? null)) { flash('danger', 'Your session expired. Please try again.'); redirect('index.php'); } if ($action === 'login') { $candidate = authenticate_demo_user((string) ($_POST['email'] ?? ''), (string) ($_POST['password'] ?? '')); if ($candidate) { set_current_user($candidate); flash('success', 'Signed in as ' . $candidate['name'] . '.'); redirect('index.php'); } $loginError = 'Use one of the demo accounts below and the default password Twende2026.'; } elseif ($action === 'logout') { logout_current_user(); flash('primary', 'Signed out successfully.'); redirect('index.php'); } elseif ($action === 'create_request') { $currentUser = require_auth(); if (!can_submit_requests($currentUser)) { flash('warning', 'Admin / Finance accounts can review and approve requests, but submission is reserved for department staff in this first MVP slice.'); redirect('index.php#submit'); } $result = create_request($currentUser, $_POST); if (!empty($result['success'])) { flash('success', 'Request ' . $result['request_code'] . ' submitted and routed to the supervisor queue.'); redirect('request.php?id=' . (int) $result['id']); } $formErrors = $result['errors'] ?? []; $oldForm = array_merge($oldForm, $result['values'] ?? []); } } $currentUser = current_user(); $metrics = $currentUser ? dashboard_metrics($currentUser) : null; $visibleRequests = $currentUser ? fetch_visible_requests($currentUser, 12) : []; $queueRequests = $currentUser ? fetch_queue_requests($currentUser, 6) : []; $timelineSample = [ ['step' => 'Level 1', 'label' => 'Supervisor review'], ['step' => 'Level 2', 'label' => 'Head of Department'], ['step' => 'Level 3', 'label' => 'Admin / Finance'], ]; render_head( 'Department Request & Approval Manager', 'Submit departmental requests, route them through supervisor and HOD review, and close them with admin/finance sign-off.' ); ?>
Internal workflow portal

Track departmental requests from submission to final decision.

This first MVP slice already covers the end-to-end flow: employees submit a request, supervisors and HODs review by department level, and Admin / Finance completes the final sign-off with a visible audit trail.

Workflow Create → Approve → Track
Departments Operations + HR demos
Demo access Password: Twende2026
What you can test immediately
  • Submit a purchase, leave, access, travel, or maintenance request.
  • Switch roles using the demo accounts and approve at each department level.
  • Open a request detail page to review the full audit trail and latest note.
Portal sign in

Open the workflow dashboard

Use a demo staff account to experience the employee, approver, and admin states.

User Role Department
Signed in as

Department request workflow, ready for daily use.

Submit requests, route them through the department chain, and keep every decision visible. The current policy is fixed to Supervisor → HOD → Admin / Finance for all departments in this first release.

Create request View approval queue Open request list
Current profile
Name
Role
Department
Access 0 ? 'Review + approve' : 'Submit + track' ?>
0 || is_admin_finance($currentUser) ? 'Visible requests' : 'My requests' ?> Requests in your current scope
Open Still moving through approval levels
Awaiting my action Items currently assigned to you
Approved Closed requests in your scope
Create / input

Submit a new department request

Capture the essentials once, then let the workflow route it automatically to each level.

Submission disabled for Admin / Finance
Why submission is hidden

This MVP keeps Admin / Finance focused on final approvals and oversight. Use an employee, supervisor, or HOD account to create a request and then switch back here to complete level 3.

Explain the request clearly so each approver can act without extra follow-up. 0 characters
Submission starts at supervisor review and automatically advances through HOD and Admin / Finance.
Approval queue

Requests waiting on you

Queue is filtered by your department and approval level.

active
No items in your queue.

When a request reaches your level, it will appear here with a direct link to approve or reject.

· · Requested by
Routing policy

Current approval design

All departments share the same three-step ladder in this first version. Admin can see every request; department approvers only see requests in their own department.

$definition): ?>
Level
Request list

0 || is_admin_finance($currentUser) ? 'Requests in view' : 'My request history' ?>

Open a row to inspect the approval trail, current stage, and latest decision comment.

Showing most recent records
No requests yet.

Create your first request above and it will appear here immediately.

Request Department Requester Status Updated Action
· ·
Open