# === VIEWS ===
# All the page logic for the LabourPay app.
# Each function here handles a URL and decides what to show the user.
import csv
import json
import datetime
import calendar as cal_module
from decimal import Decimal
from django.shortcuts import render, redirect, get_object_or_404
from django.utils import timezone
from django.db import transaction
from django.db.models import Sum, Count, Q, Prefetch
from django.db.models.functions import TruncMonth
from django.contrib import messages
from django.contrib.auth.decorators import login_required
from django.http import JsonResponse, HttpResponseForbidden, HttpResponse
from django.core.mail import EmailMultiAlternatives
from django.template.loader import render_to_string
from django.utils.html import strip_tags
from django.conf import settings
from .models import Worker, Project, WorkLog, Team, PayrollRecord, Loan, PayrollAdjustment
from .forms import AttendanceLogForm, PayrollAdjustmentForm, ExpenseReceiptForm, ExpenseLineItemFormSet
# NOTE: render_to_pdf is NOT imported here at the top level.
# It's imported lazily inside process_payment() and create_receipt()
# to avoid crashing the entire app if xhtml2pdf is not installed on the server.
# === PAYROLL CONSTANTS ===
# These define which adjustment types ADD to a worker's pay vs SUBTRACT from it.
# "New Loan" and "Advance Payment" are additive — the worker receives money upfront.
# "Loan Repayment" and "Advance Repayment" are deductive — they reduce net pay.
ADDITIVE_TYPES = ['Bonus', 'Overtime', 'New Loan', 'Advance Payment']
DEDUCTIVE_TYPES = ['Deduction', 'Loan Repayment', 'Advance Repayment']
# === PERMISSION HELPERS ===
# These small functions check what kind of user is logged in.
# "Admin" = the boss (is_staff or is_superuser in Django).
# "Supervisor" = someone who manages teams or projects, or is in the Work Logger group.
def is_admin(user):
"""Returns True if the user is staff or superuser (the boss)."""
return user.is_staff or user.is_superuser
def is_supervisor(user):
"""Returns True if the user manages teams, has assigned projects, or is a Work Logger."""
return (
user.supervised_teams.exists()
or user.assigned_projects.exists()
or user.groups.filter(name='Work Logger').exists()
)
def is_staff_or_supervisor(user):
"""Returns True if the user is either an admin or a supervisor."""
return is_admin(user) or is_supervisor(user)
# === PAY SCHEDULE HELPERS ===
# These help figure out a worker's pay period based on their team's schedule.
def get_worker_active_team(worker):
"""Return the worker's active team (first one found), or None."""
return worker.teams.filter(active=True).first()
def get_pay_period(team, reference_date=None):
"""
Calculate the current pay period's start and end dates for a team.
Returns (period_start, period_end) or (None, None) if the team has
no pay schedule configured.
How it works:
- pay_start_date is the "anchor" — the first day of the very first pay period.
- pay_frequency determines the length of each period (7, 14, or ~30 days).
- We step forward from the anchor in period-length increments until
we find the period that contains reference_date (today by default).
"""
if not team or not team.pay_frequency or not team.pay_start_date:
return (None, None)
if reference_date is None:
reference_date = timezone.now().date()
anchor = team.pay_start_date
# === WEEKLY / FORTNIGHTLY ===
# Simple fixed-length periods (7 or 14 days).
if team.pay_frequency in ('weekly', 'fortnightly'):
period_days = 7 if team.pay_frequency == 'weekly' else 14
# How many full periods have passed since the anchor?
days_since_anchor = (reference_date - anchor).days
if days_since_anchor < 0:
# reference_date is before the anchor — use the first period
return (anchor, anchor + datetime.timedelta(days=period_days - 1))
periods_passed = days_since_anchor // period_days
period_start = anchor + datetime.timedelta(days=periods_passed * period_days)
period_end = period_start + datetime.timedelta(days=period_days - 1)
return (period_start, period_end)
# === MONTHLY ===
# Step through calendar months from the anchor's day-of-month.
# E.g., anchor = Jan 15 means periods are: Jan 15–Feb 14, Feb 15–Mar 14, etc.
elif team.pay_frequency == 'monthly':
anchor_day = anchor.day
current_start = anchor
# Walk forward month by month until we find the period containing today
for _ in range(120): # Safety limit — 10 years of months
if current_start.month == 12:
next_month, next_year = 1, current_start.year + 1
else:
next_month, next_year = current_start.month + 1, current_start.year
# Clamp anchor day to the max days in that month (e.g., 31 → 28 for Feb)
max_day = cal_module.monthrange(next_year, next_month)[1]
next_start = datetime.date(next_year, next_month, min(anchor_day, max_day))
current_end = next_start - datetime.timedelta(days=1)
if reference_date <= current_end:
return (current_start, current_end)
current_start = next_start
return (None, None)
# === HOME DASHBOARD ===
# The main page users see after logging in. Shows different content
# depending on whether the user is an admin or supervisor.
@login_required
def index(request):
user = request.user
if is_admin(user):
# --- ADMIN DASHBOARD ---
# Calculate total value of unpaid work and break it down by project.
# A WorkLog is "unpaid for worker X" if no PayrollRecord links BOTH
# that log AND that worker. This handles partially-paid logs where
# some workers have been paid but others haven't.
all_worklogs = WorkLog.objects.select_related(
'project'
).prefetch_related('workers', 'payroll_records')
# === OUTSTANDING BREAKDOWN ===
# Track unpaid wages and adjustments separately so the dashboard
# can show a clear breakdown of what makes up the total.
unpaid_wages = Decimal('0.00') # Pure daily rates for unpaid workers
pending_adjustments_add = Decimal('0.00') # Unpaid additive adjustments (bonuses, overtime, etc.)
pending_adjustments_sub = Decimal('0.00') # Unpaid deductive adjustments (deductions, repayments)
outstanding_by_project = {}
for wl in all_worklogs:
# Get the set of worker IDs that have been paid for this log
paid_worker_ids = {pr.worker_id for pr in wl.payroll_records.all()}
project_name = wl.project.name
for worker in wl.workers.all():
if worker.id not in paid_worker_ids:
cost = worker.daily_rate
unpaid_wages += cost
if project_name not in outstanding_by_project:
outstanding_by_project[project_name] = Decimal('0.00')
outstanding_by_project[project_name] += cost
# Also include unpaid payroll adjustments (bonuses, deductions, etc.)
# Additive types (Bonus, Overtime, New Loan) increase outstanding.
# Deductive types (Deduction, Loan Repayment, Advance Repayment) decrease it.
unpaid_adjustments = PayrollAdjustment.objects.filter(
payroll_record__isnull=True
).select_related('project')
for adj in unpaid_adjustments:
project_name = adj.project.name if adj.project else 'No Project'
if project_name not in outstanding_by_project:
outstanding_by_project[project_name] = Decimal('0.00')
if adj.type in ADDITIVE_TYPES:
pending_adjustments_add += adj.amount
outstanding_by_project[project_name] += adj.amount
elif adj.type in DEDUCTIVE_TYPES:
pending_adjustments_sub += adj.amount
outstanding_by_project[project_name] -= adj.amount
# Net total = wages + additions - deductions (same result as before, just tracked separately)
outstanding_payments = unpaid_wages + pending_adjustments_add - pending_adjustments_sub
# Sum total paid out in the last 60 days
sixty_days_ago = timezone.now().date() - timezone.timedelta(days=60)
paid_this_month = PayrollRecord.objects.filter(
date__gte=sixty_days_ago
).aggregate(total=Sum('amount_paid'))['total'] or Decimal('0.00')
# Count and total balance of active loans
active_loans_qs = Loan.objects.filter(active=True)
active_loans_count = active_loans_qs.count()
active_loans_balance = active_loans_qs.aggregate(
total=Sum('remaining_balance')
)['total'] or Decimal('0.00')
# This week summary
start_of_week = timezone.now().date() - timezone.timedelta(
days=timezone.now().date().weekday()
)
this_week_logs = WorkLog.objects.filter(date__gte=start_of_week).count()
# Recent activity — last 5 work logs
recent_activity = WorkLog.objects.select_related(
'project', 'supervisor'
).prefetch_related('workers').order_by('-date', '-id')[:5]
# All workers, projects, and teams for the Manage Resources tab.
# The template uses a JS filter bar (Active / Inactive / All) to show/hide
# rows based on data-active attribute — defaults to showing only active items.
workers = Worker.objects.all().order_by('name')
projects = Project.objects.all().order_by('name')
teams = Team.objects.all().order_by('name')
context = {
'is_admin': True,
'outstanding_payments': outstanding_payments,
'unpaid_wages': unpaid_wages,
'pending_adjustments_add': pending_adjustments_add,
'pending_adjustments_sub': pending_adjustments_sub,
'paid_this_month': paid_this_month,
'active_loans_count': active_loans_count,
'active_loans_balance': active_loans_balance,
'outstanding_by_project': outstanding_by_project,
'this_week_logs': this_week_logs,
'recent_activity': recent_activity,
'workers': workers,
'projects': projects,
'teams': teams,
}
return render(request, 'core/index.html', context)
else:
# --- SUPERVISOR DASHBOARD ---
# Count projects this supervisor is assigned to
my_projects_count = user.assigned_projects.filter(active=True).count()
# Count teams this supervisor manages
my_teams_count = user.supervised_teams.filter(active=True).count()
# Count unique workers across all their teams
my_workers_count = Worker.objects.filter(
active=True,
teams__supervisor=user,
teams__active=True
).distinct().count()
# This week summary — only their own logs
start_of_week = timezone.now().date() - timezone.timedelta(
days=timezone.now().date().weekday()
)
this_week_logs = WorkLog.objects.filter(
date__gte=start_of_week, supervisor=user
).count()
# Their last 5 work logs
recent_activity = WorkLog.objects.filter(
supervisor=user
).select_related('project').prefetch_related('workers').order_by('-date', '-id')[:5]
context = {
'is_admin': False,
'my_projects_count': my_projects_count,
'my_teams_count': my_teams_count,
'my_workers_count': my_workers_count,
'this_week_logs': this_week_logs,
'recent_activity': recent_activity,
}
return render(request, 'core/index.html', context)
# === ATTENDANCE LOGGING ===
# This is where supervisors log which workers showed up to work each day.
# Supports logging a single day or a date range (e.g. a whole week).
# Includes conflict detection to prevent double-logging workers.
@login_required
def attendance_log(request):
user = request.user
if request.method == 'POST':
form = AttendanceLogForm(request.POST, user=user)
if form.is_valid():
start_date = form.cleaned_data['date']
end_date = form.cleaned_data.get('end_date') or start_date
include_saturday = form.cleaned_data.get('include_saturday', False)
include_sunday = form.cleaned_data.get('include_sunday', False)
project = form.cleaned_data['project']
team = form.cleaned_data.get('team')
workers = form.cleaned_data['workers']
overtime_amount = form.cleaned_data['overtime_amount']
notes = form.cleaned_data.get('notes', '')
# --- Build list of dates to log ---
# Go through each day from start to end, skipping weekends
# unless the user checked the "Include Saturday/Sunday" boxes
dates_to_log = []
current_date = start_date
while current_date <= end_date:
day_of_week = current_date.weekday() # 0=Mon, 5=Sat, 6=Sun
if day_of_week == 5 and not include_saturday:
current_date += datetime.timedelta(days=1)
continue
if day_of_week == 6 and not include_sunday:
current_date += datetime.timedelta(days=1)
continue
dates_to_log.append(current_date)
current_date += datetime.timedelta(days=1)
if not dates_to_log:
messages.warning(request, 'No valid dates in the selected range.')
# Still need team_workers_json for the JS even on error re-render
tw_map = {}
for t in Team.objects.filter(active=True).prefetch_related('workers'):
tw_map[t.id] = list(t.workers.filter(active=True).values_list('id', flat=True))
return render(request, 'core/attendance_log.html', {
'form': form,
'is_admin': is_admin(user),
'team_workers_json': json.dumps(tw_map),
})
# --- Conflict detection ---
# Check if any selected workers already have a WorkLog on any of these dates
worker_ids = list(workers.values_list('id', flat=True))
existing_logs = WorkLog.objects.filter(
date__in=dates_to_log,
workers__id__in=worker_ids
).prefetch_related('workers').select_related('project')
conflicts = []
for log in existing_logs:
for w in log.workers.all():
if w.id in worker_ids:
conflicts.append({
'worker_name': w.name,
'date': log.date,
'project_name': log.project.name,
})
# If there are conflicts and the user hasn't chosen what to do yet
conflict_action = request.POST.get('conflict_action', '')
if conflicts and not conflict_action:
# Show the conflict warning — let user choose Skip or Overwrite
# Still need team_workers_json for the JS even on conflict re-render
tw_map = {}
for t in Team.objects.filter(active=True).prefetch_related('workers'):
tw_map[t.id] = list(t.workers.filter(active=True).values_list('id', flat=True))
# Pass the selected worker IDs explicitly for the conflict
# re-submission forms. We can't use form.data.workers in the
# template because QueryDict.__getitem__ returns only the last
# value, losing all other selections for multi-value fields.
selected_worker_ids = request.POST.getlist('workers')
return render(request, 'core/attendance_log.html', {
'form': form,
'conflicts': conflicts,
'is_admin': is_admin(user),
'team_workers_json': json.dumps(tw_map),
'selected_worker_ids': selected_worker_ids,
})
# --- Create work logs ---
created_count = 0
skipped_count = 0
for log_date in dates_to_log:
# Check which workers already have a log on this date
workers_with_existing = set(
WorkLog.objects.filter(
date=log_date,
workers__id__in=worker_ids
).values_list('workers__id', flat=True)
)
if conflict_action == 'overwrite':
# Remove conflicting workers from their existing logs
conflicting_logs = WorkLog.objects.filter(
date=log_date,
workers__id__in=worker_ids
)
for existing_log in conflicting_logs:
for w_id in worker_ids:
existing_log.workers.remove(w_id)
workers_to_add = workers
elif conflict_action == 'skip':
# Skip workers who already have logs on this date
workers_to_add = workers.exclude(id__in=workers_with_existing)
skipped_count += len(workers_with_existing & set(worker_ids))
else:
# No conflicts, or first submission — add all workers
workers_to_add = workers
if workers_to_add.exists():
# Create the WorkLog record
work_log = WorkLog.objects.create(
date=log_date,
project=project,
team=team,
supervisor=user, # Auto-set to logged-in user
overtime_amount=overtime_amount,
notes=notes,
)
work_log.workers.set(workers_to_add)
created_count += 1
# Show success message
if created_count > 0:
msg = f'Successfully created {created_count} work log(s).'
if skipped_count > 0:
msg += f' Skipped {skipped_count} conflicts.'
messages.success(request, msg)
else:
messages.warning(request, 'No work logs created — all entries were conflicts.')
return redirect('home')
else:
# Don't pre-fill the start date — force the user to pick one
# so they don't accidentally log work on the wrong day
form = AttendanceLogForm(user=user)
# Build a list of worker data for the estimated cost JavaScript
# (admins only — supervisors don't see the cost card)
worker_rates = {}
if is_admin(user):
for w in Worker.objects.filter(active=True):
worker_rates[str(w.id)] = str(w.daily_rate)
# Build team→workers mapping so the JS can auto-check workers when a
# team is selected from the dropdown. Key = team ID, Value = list of worker IDs.
team_workers_map = {}
teams_qs = Team.objects.filter(active=True).prefetch_related('workers')
if not is_admin(user):
# Supervisors only see their own teams
teams_qs = teams_qs.filter(supervisor=user)
for team in teams_qs:
active_worker_ids = list(
team.workers.filter(active=True).values_list('id', flat=True)
)
team_workers_map[team.id] = active_worker_ids
return render(request, 'core/attendance_log.html', {
'form': form,
'is_admin': is_admin(user),
'worker_rates_json': worker_rates,
'team_workers_json': json.dumps(team_workers_map),
})
# === WORK LOG HISTORY ===
# Shows work logs in two modes: a table list or a monthly calendar grid.
# Supervisors only see their own projects. Admins see everything.
# The calendar view groups logs by day and lets you click a day to see details.
@login_required
def work_history(request):
user = request.user
# Start with base queryset
if is_admin(user):
logs = WorkLog.objects.all()
else:
# Supervisors only see logs for their projects
logs = WorkLog.objects.filter(
Q(supervisor=user) | Q(project__supervisors=user)
).distinct()
# --- Filters ---
# Read filter values from the URL query string.
# Validate numeric params to prevent 500 errors from bad/malformed URLs.
worker_filter = request.GET.get('worker', '')
project_filter = request.GET.get('project', '')
status_filter = request.GET.get('status', '')
# Validate: worker and project must be numeric IDs (or empty)
try:
worker_filter = str(int(worker_filter)) if worker_filter else ''
except (ValueError, TypeError):
worker_filter = ''
try:
project_filter = str(int(project_filter)) if project_filter else ''
except (ValueError, TypeError):
project_filter = ''
# Count total logs BEFORE filtering (so we can show "X of Y" to the user)
total_log_count = logs.count()
if worker_filter:
logs = logs.filter(workers__id=worker_filter).distinct()
if project_filter:
logs = logs.filter(project__id=project_filter)
if status_filter == 'paid':
# "Paid" = has at least one PayrollRecord linked
logs = logs.filter(payroll_records__isnull=False).distinct()
elif status_filter == 'unpaid':
# "Unpaid" = has no PayrollRecord linked
logs = logs.filter(payroll_records__isnull=True)
# Track whether any filter is active (for showing feedback in the template)
has_active_filters = bool(worker_filter or project_filter or status_filter)
# Count filtered results BEFORE adding joins (more efficient SQL)
filtered_log_count = logs.count() if has_active_filters else 0
# If filtering by worker, look up the Worker object so the template can
# show just that worker's name instead of all workers on the log.
filtered_worker_obj = None
if worker_filter:
filtered_worker_obj = Worker.objects.filter(id=worker_filter).first()
# Add related data and order by date (newest first)
logs = logs.select_related(
'project', 'supervisor'
).prefetch_related('workers', 'payroll_records').order_by('-date', '-id')
# Get filter options for the dropdowns
if is_admin(user):
filter_workers = Worker.objects.filter(active=True).order_by('name')
filter_projects = Project.objects.filter(active=True).order_by('name')
else:
supervised_teams = Team.objects.filter(supervisor=user, active=True)
filter_workers = Worker.objects.filter(
active=True, teams__in=supervised_teams
).distinct().order_by('name')
filter_projects = Project.objects.filter(
active=True, supervisors=user
).order_by('name')
# --- View mode: list or calendar ---
view_mode = request.GET.get('view', 'list')
today = timezone.now().date()
# Build a query string that preserves all current filters
# (used by the List/Calendar toggle links to keep filters when switching)
filter_params = ''
if worker_filter:
filter_params += '&worker=' + worker_filter
if project_filter:
filter_params += '&project=' + project_filter
if status_filter:
filter_params += '&status=' + status_filter
context = {
'logs': logs,
'filter_workers': filter_workers,
'filter_projects': filter_projects,
'selected_worker': worker_filter,
'selected_project': project_filter,
'selected_status': status_filter,
'is_admin': is_admin(user),
'view_mode': view_mode,
'filter_params': filter_params,
'has_active_filters': has_active_filters,
'total_log_count': total_log_count,
'filtered_log_count': filtered_log_count,
'filtered_worker_obj': filtered_worker_obj,
}
# === CALENDAR MODE ===
# Build a monthly grid of days, each containing the work logs for that day.
# Also build a JSON object keyed by date string for the JavaScript
# click-to-see-details panel.
if view_mode == 'calendar':
# Get target month from URL (default: current month)
try:
target_year = int(request.GET.get('year', today.year))
target_month = int(request.GET.get('month', today.month))
if not (1 <= target_month <= 12):
target_year, target_month = today.year, today.month
except (ValueError, TypeError):
target_year, target_month = today.year, today.month
# Build the calendar grid using Python's calendar module.
# monthdatescalendar() returns a list of weeks, where each week is
# a list of 7 datetime.date objects (including overflow from prev/next month).
cal = cal_module.Calendar(firstweekday=0) # Week starts on Monday
month_dates = cal.monthdatescalendar(target_year, target_month)
# Get the full date range for the calendar grid (includes overflow days)
first_display_date = month_dates[0][0]
last_display_date = month_dates[-1][-1]
# Filter logs to only this date range (improves performance)
month_logs = logs.filter(date__range=[first_display_date, last_display_date])
# Group logs by date string for quick lookup
logs_by_date = {}
for log in month_logs:
date_key = log.date.isoformat()
if date_key not in logs_by_date:
logs_by_date[date_key] = []
logs_by_date[date_key].append(log)
# Build the calendar_weeks structure that the template iterates over.
# Each day cell has: date, day number, whether it's the current month,
# a list of log objects, and a count badge number.
calendar_weeks = []
for week in month_dates:
week_data = []
for day in week:
date_key = day.isoformat()
day_logs = logs_by_date.get(date_key, [])
week_data.append({
'date': day,
'day': day.day,
'is_current_month': day.month == target_month,
'is_today': day == today,
'records': day_logs,
'count': len(day_logs),
})
calendar_weeks.append(week_data)
# Build detail data for JavaScript — when you click a day cell,
# the JS reads this JSON to populate the detail panel below the calendar.
# NOTE: Pass raw Python dict, not json.dumps() — the template's
# |json_script filter handles serialization.
#
# IMPORTANT: When a worker filter is active, log.workers.all() would
# still return ALL workers on that WorkLog (not just the filtered one).
# We need to narrow the displayed workers to match the filter.
calendar_detail = {}
for date_key, day_logs in logs_by_date.items():
calendar_detail[date_key] = []
for log in day_logs:
# Get the workers to show — if filtering by worker,
# only show that worker (not everyone else on the log)
if worker_filter:
display_workers = [
w for w in log.workers.all()
if str(w.id) == worker_filter
]
else:
display_workers = list(log.workers.all())
entry = {
'project': log.project.name,
'workers': [w.name for w in display_workers],
'supervisor': (
log.supervisor.get_full_name() or log.supervisor.username
) if log.supervisor else '-',
'notes': log.notes or '',
'is_paid': log.payroll_records.exists(),
'overtime': log.get_overtime_amount_display() if log.overtime_amount > 0 else '',
}
# Only show cost data to admins — use filtered workers for amount
if is_admin(user):
entry['amount'] = float(
sum(w.daily_rate for w in display_workers)
)
calendar_detail[date_key].append(entry)
# Calculate previous/next month for navigation arrows
if target_month == 1:
prev_year, prev_month = target_year - 1, 12
else:
prev_year, prev_month = target_year, target_month - 1
if target_month == 12:
next_year, next_month = target_year + 1, 1
else:
next_year, next_month = target_year, target_month + 1
month_name = datetime.date(target_year, target_month, 1).strftime('%B %Y')
context.update({
'calendar_weeks': calendar_weeks,
'calendar_detail': calendar_detail,
'curr_year': target_year,
'curr_month': target_month,
'month_name': month_name,
'prev_year': prev_year,
'prev_month': prev_month,
'next_year': next_year,
'next_month': next_month,
})
return render(request, 'core/work_history.html', context)
# === CSV EXPORT ===
# Downloads the filtered work log history as a CSV file.
# Uses the same filters as the work_history page.
@login_required
def export_work_log_csv(request):
user = request.user
# Build the same queryset as work_history, using the same filters
if is_admin(user):
logs = WorkLog.objects.all()
else:
logs = WorkLog.objects.filter(
Q(supervisor=user) | Q(project__supervisors=user)
).distinct()
worker_filter = request.GET.get('worker', '')
project_filter = request.GET.get('project', '')
status_filter = request.GET.get('status', '')
if worker_filter:
logs = logs.filter(workers__id=worker_filter).distinct()
if project_filter:
logs = logs.filter(project__id=project_filter)
if status_filter == 'paid':
logs = logs.filter(payroll_records__isnull=False).distinct()
elif status_filter == 'unpaid':
logs = logs.filter(payroll_records__isnull=True)
logs = logs.select_related(
'project', 'supervisor'
).prefetch_related('workers', 'payroll_records').order_by('-date', '-id')
# Create the CSV response
response = HttpResponse(content_type='text/csv')
response['Content-Disposition'] = 'attachment; filename="work_log_history.csv"'
writer = csv.writer(response)
writer.writerow(['Date', 'Project', 'Workers', 'Overtime', 'Payment Status', 'Supervisor'])
for log in logs:
worker_names = ', '.join(w.name for w in log.workers.all())
payment_status = 'Paid' if log.payroll_records.exists() else 'Unpaid'
overtime_display = log.get_overtime_amount_display() if log.overtime_amount > 0 else 'None'
supervisor_name = log.supervisor.get_full_name() or log.supervisor.username if log.supervisor else '-'
writer.writerow([
log.date.strftime('%Y-%m-%d'),
log.project.name,
worker_names,
overtime_display,
payment_status,
supervisor_name,
])
return response
# === EXPORT WORKERS CSV ===
# Downloads all worker data as a CSV file for use in spreadsheets.
# Admin-only — supervisors don't have access to salary/ID data.
@login_required
def export_workers_csv(request):
"""Export all workers to CSV — includes name, ID, phone, salary, daily rate, status."""
if not is_admin(request.user):
return HttpResponseForbidden("Admin access required.")
workers = Worker.objects.all().order_by('name')
response = HttpResponse(content_type='text/csv')
response['Content-Disposition'] = 'attachment; filename="workers.csv"'
writer = csv.writer(response)
writer.writerow([
'Name', 'ID Number', 'Phone Number', 'Monthly Salary',
'Daily Rate', 'Employment Date', 'Active', 'Notes'
])
for w in workers:
writer.writerow([
w.name,
w.id_number,
w.phone_number,
f'{w.monthly_salary:.2f}',
f'{w.daily_rate:.2f}',
w.employment_date.strftime('%Y-%m-%d') if w.employment_date else '',
'Yes' if w.active else 'No',
w.notes,
])
return response
# === TOGGLE RESOURCE STATUS (AJAX) ===
# Called by the toggle switches on the dashboard to activate/deactivate
# workers, projects, or teams without reloading the page.
@login_required
def toggle_active(request, model_name, item_id):
if request.method != 'POST':
return HttpResponseForbidden("Only POST requests are allowed.")
if not is_admin(request.user):
return HttpResponseForbidden("Not authorized.")
# Map URL parameter to the correct model class
model_map = {
'worker': Worker,
'project': Project,
'team': Team
}
if model_name not in model_map:
return JsonResponse({'error': 'Invalid model'}, status=400)
model = model_map[model_name]
try:
item = model.objects.get(id=item_id)
item.active = not item.active
item.save()
return JsonResponse({
'status': 'success',
'active': item.active,
'message': f'{item.name} is now {"active" if item.active else "inactive"}.'
})
except model.DoesNotExist:
return JsonResponse({'error': 'Item not found'}, status=404)
# =============================================================================
# === PAYROLL DASHBOARD ===
# The main payroll page. Shows per-worker breakdown of what's owed,
# adjustment management, payment processing, and Chart.js analytics.
# Admin-only — supervisors cannot access this page.
# =============================================================================
@login_required
def payroll_dashboard(request):
if not is_admin(request.user):
messages.error(request, 'Only admins can access the payroll dashboard.')
return redirect('home')
status_filter = request.GET.get('status', 'pending')
# --- Per-worker pending payment data ---
# For each active worker, calculate: unpaid days × daily_rate + net adjustments
active_workers = Worker.objects.filter(active=True).prefetch_related(
Prefetch('work_logs', queryset=WorkLog.objects.prefetch_related(
'payroll_records', 'priced_workers'
).select_related('project')),
Prefetch('adjustments', queryset=PayrollAdjustment.objects.filter(
payroll_record__isnull=True
).select_related('project', 'loan', 'work_log'),
to_attr='pending_adjustments_list'),
).order_by('name')
workers_data = []
outstanding_total = Decimal('0.00')
# === OUTSTANDING BREAKDOWN (same as home dashboard) ===
unpaid_wages_total = Decimal('0.00') # Pure daily rates for unpaid workers
pending_adj_add_total = Decimal('0.00') # Unpaid additive adjustments
pending_adj_sub_total = Decimal('0.00') # Unpaid deductive adjustments
all_ot_data = [] # For the Price Overtime modal
for worker in active_workers:
# Find unpaid work logs for this worker.
# A log is "unpaid for this worker" if no PayrollRecord links
# to BOTH this log AND this worker.
unpaid_logs = []
for log in worker.work_logs.all():
paid_worker_ids = {pr.worker_id for pr in log.payroll_records.all()}
if worker.id not in paid_worker_ids:
unpaid_logs.append(log)
log_count = len(unpaid_logs)
log_amount = log_count * worker.daily_rate
# Find unpriced overtime in unpaid logs
ot_data_worker = []
for log in unpaid_logs:
if log.overtime_amount > 0:
priced_ids = {w.id for w in log.priced_workers.all()}
if worker.id not in priced_ids:
ot_entry = {
'worker_id': worker.id,
'worker_name': worker.name,
'log_id': log.id,
'date': log.date.strftime('%Y-%m-%d'),
'project': log.project.name,
'overtime': float(log.overtime_amount),
'ot_label': log.get_overtime_amount_display(),
}
ot_data_worker.append(ot_entry)
all_ot_data.append(ot_entry)
# Calculate net adjustment amount
pending_adjs = worker.pending_adjustments_list
adj_total = Decimal('0.00')
worker_adj_add = Decimal('0.00')
worker_adj_sub = Decimal('0.00')
for adj in pending_adjs:
if adj.type in ADDITIVE_TYPES:
adj_total += adj.amount
worker_adj_add += adj.amount
elif adj.type in DEDUCTIVE_TYPES:
adj_total -= adj.amount
worker_adj_sub += adj.amount
total_payable = log_amount + adj_total
# Only include workers who have something pending
if log_count > 0 or pending_adjs:
workers_data.append({
'worker': worker,
'unpaid_count': log_count,
'unpaid_amount': log_amount,
'adj_amount': adj_total,
'total_payable': total_payable,
'adjustments': pending_adjs,
'logs': unpaid_logs,
'ot_data': ot_data_worker,
'day_rate': float(worker.daily_rate),
})
outstanding_total += max(total_payable, Decimal('0.00'))
unpaid_wages_total += log_amount
pending_adj_add_total += worker_adj_add
pending_adj_sub_total += worker_adj_sub
# --- Payment history ---
paid_records = PayrollRecord.objects.select_related(
'worker'
).order_by('-date', '-id')
# --- Recent payments total (last 60 days) ---
sixty_days_ago = timezone.now().date() - timezone.timedelta(days=60)
recent_payments_total = PayrollRecord.objects.filter(
date__gte=sixty_days_ago
).aggregate(total=Sum('amount_paid'))['total'] or Decimal('0.00')
# --- Outstanding cost per project ---
# Check per-worker: a WorkLog is "unpaid for worker X" if no PayrollRecord
# links BOTH that log AND that worker. This handles partially-paid logs.
outstanding_project_costs = []
for project in Project.objects.filter(active=True):
project_outstanding = Decimal('0.00')
# Unpaid work log costs — check each worker individually
for log in project.work_logs.prefetch_related('payroll_records', 'workers').all():
paid_worker_ids = {pr.worker_id for pr in log.payroll_records.all()}
for w in log.workers.all():
if w.id not in paid_worker_ids:
project_outstanding += w.daily_rate
# Unpaid adjustments for this project
unpaid_adjs = PayrollAdjustment.objects.filter(
payroll_record__isnull=True
).filter(Q(project=project) | Q(work_log__project=project))
for adj in unpaid_adjs:
if adj.type in ADDITIVE_TYPES:
project_outstanding += adj.amount
elif adj.type in DEDUCTIVE_TYPES:
project_outstanding -= adj.amount
if project_outstanding != 0:
outstanding_project_costs.append({
'name': project.name,
'cost': project_outstanding,
})
# --- Chart data: last 6 months ---
today = timezone.now().date()
chart_months = []
for i in range(5, -1, -1):
m = today.month - i
y = today.year
while m <= 0:
m += 12
y -= 1
chart_months.append((y, m))
chart_labels = [
datetime.date(y, m, 1).strftime('%b %Y') for y, m in chart_months
]
# Monthly payroll totals
paid_by_month_qs = PayrollRecord.objects.annotate(
month=TruncMonth('date')
).values('month').annotate(total=Sum('amount_paid')).order_by('month')
paid_by_month = {
(r['month'].year, r['month'].month): float(r['total'])
for r in paid_by_month_qs
}
chart_totals = [paid_by_month.get((y, m), 0) for y, m in chart_months]
# Per-project monthly costs (for stacked bar chart)
project_chart_data = []
for project in Project.objects.filter(active=True):
monthly_data = []
for y, m in chart_months:
month_cost = Decimal('0.00')
month_logs = project.work_logs.filter(
date__year=y, date__month=m
).prefetch_related('workers')
for log in month_logs:
for w in log.workers.all():
month_cost += w.daily_rate
# Include paid adjustments for this project in this month
paid_adjs = PayrollAdjustment.objects.filter(
payroll_record__isnull=False,
date__year=y, date__month=m,
).filter(Q(project=project) | Q(work_log__project=project))
for adj in paid_adjs:
if adj.type in ADDITIVE_TYPES:
month_cost += adj.amount
elif adj.type in DEDUCTIVE_TYPES:
month_cost -= adj.amount
monthly_data.append(float(month_cost))
if any(v > 0 for v in monthly_data):
project_chart_data.append({
'name': project.name,
'data': monthly_data,
})
# === CHART DATA: Per-Worker Monthly Breakdown ===
# Pre-compute payment breakdown for each active worker over the last 6 months.
# This powers the "By Worker" toggle on the Monthly Payroll Totals chart.
# Only ~14 workers x 6 months = tiny dataset, so we embed it all as JSON
# and switching between workers is instant (no server round-trips).
# Starting date for the 6-month window (first day of the oldest chart month)
six_months_ago_date = datetime.date(chart_months[0][0], chart_months[0][1], 1)
# Query 1: Total amount paid per worker per month.
# Uses database-level grouping — one query for ALL workers at once.
worker_monthly_paid_qs = PayrollRecord.objects.filter(
worker__active=True,
date__gte=six_months_ago_date,
).values(
'worker_id',
month=TruncMonth('date'),
).annotate(total=Sum('amount_paid'))
# Build a fast lookup dict: {(worker_id, year, month): total_paid}
worker_paid_lookup = {}
for row in worker_monthly_paid_qs:
key = (row['worker_id'], row['month'].year, row['month'].month)
worker_paid_lookup[key] = float(row['total'])
# Query 2: Paid adjustment totals grouped by worker, type, and month.
# "Paid" means the adjustment has a linked PayrollRecord.
# We group by the PayrollRecord's date (not the adjustment date)
# so it lines up with when the payment actually happened.
worker_monthly_adj_qs = PayrollAdjustment.objects.filter(
payroll_record__isnull=False,
worker__active=True,
payroll_record__date__gte=six_months_ago_date,
).values(
'worker_id',
'type',
month=TruncMonth('payroll_record__date'),
).annotate(total=Sum('amount'))
# Build a fast lookup dict: {(worker_id, year, month, type): total_amount}
worker_adj_lookup = {}
for row in worker_monthly_adj_qs:
key = (row['worker_id'], row['month'].year, row['month'].month, row['type'])
worker_adj_lookup[key] = float(row['total'])
# Build the final data structure for JavaScript.
# For each worker with payment history, create 6 monthly entries showing
# how their pay breaks down into base pay, overtime, bonuses, etc.
#
# Base pay is reverse-engineered from the net total:
# amount_paid = base + overtime + bonus + new_loan - deduction - loan_repayment - advance
# So: base = amount_paid - overtime - bonus - new_loan + deduction + loan_repayment + advance
worker_chart_data = {}
for worker in Worker.objects.filter(active=True).order_by('name'):
months_data = []
has_any_data = False
for y, m in chart_months:
total_paid = worker_paid_lookup.get((worker.id, y, m), 0)
overtime = worker_adj_lookup.get((worker.id, y, m, 'Overtime'), 0)
bonus = worker_adj_lookup.get((worker.id, y, m, 'Bonus'), 0)
new_loan = worker_adj_lookup.get((worker.id, y, m, 'New Loan'), 0)
deduction = worker_adj_lookup.get((worker.id, y, m, 'Deduction'), 0)
loan_repayment = worker_adj_lookup.get((worker.id, y, m, 'Loan Repayment'), 0)
advance = worker_adj_lookup.get((worker.id, y, m, 'Advance Payment'), 0)
# Reverse-engineer base pay from the net total
base_pay = total_paid - overtime - bonus - new_loan + deduction + loan_repayment + advance
# Clamp to zero — a negative base can happen if adjustments exceed day-rate earnings
base_pay = max(base_pay, 0)
if total_paid > 0:
has_any_data = True
months_data.append({
'base': round(base_pay, 2),
'overtime': round(overtime, 2),
'bonus': round(bonus, 2),
'new_loan': round(new_loan, 2),
'deduction': round(deduction, 2),
'loan_repayment': round(loan_repayment, 2),
'advance': round(advance, 2),
'total': round(total_paid, 2),
})
# Only include workers who actually received at least one payment
if has_any_data:
worker_chart_data[str(worker.id)] = {
'name': worker.name,
'months': months_data,
}
# --- Loans ---
loan_filter = request.GET.get('loan_status', 'active')
if loan_filter == 'history':
loans = Loan.objects.filter(active=False).select_related('worker').order_by('-date')
else:
loans = Loan.objects.filter(active=True).select_related('worker').order_by('-date')
# Total active loan balance (always shown in analytics card, regardless of tab)
active_loans = Loan.objects.filter(active=True)
active_loans_count = active_loans.count()
active_loans_balance = active_loans.aggregate(
total=Sum('remaining_balance')
)['total'] or Decimal('0.00')
# --- Active projects and workers for modal dropdowns ---
active_projects = Project.objects.filter(active=True).order_by('name')
all_workers = Worker.objects.filter(active=True).order_by('name')
all_teams = Team.objects.filter(active=True).prefetch_related('workers').order_by('name')
# Team-workers map for auto-selecting workers when a team is picked
team_workers_map = {}
for team in all_teams:
team_workers_map[str(team.id)] = list(
team.workers.filter(active=True).values_list('id', flat=True)
)
# NOTE: Pass raw Python objects here, NOT json.dumps() strings.
# The template uses Django's |json_script filter which handles
# JSON serialization. If we pre-serialize with json.dumps(), the
# filter double-encodes the data and JavaScript receives strings
# instead of arrays/objects, which crashes the entire script.
context = {
'workers_data': workers_data,
'paid_records': paid_records,
'outstanding_total': outstanding_total,
'unpaid_wages_total': unpaid_wages_total,
'pending_adj_add_total': pending_adj_add_total,
'pending_adj_sub_total': pending_adj_sub_total,
'recent_payments_total': recent_payments_total,
'outstanding_project_costs': outstanding_project_costs,
'active_tab': status_filter,
'all_workers': all_workers,
'all_teams': all_teams,
'team_workers_map_json': team_workers_map,
'adjustment_types': PayrollAdjustment.TYPE_CHOICES,
'active_projects': active_projects,
'loans': loans,
'loan_filter': loan_filter,
'chart_labels_json': chart_labels,
'chart_totals_json': chart_totals,
'project_chart_json': project_chart_data,
'worker_chart_json': worker_chart_data,
'overtime_data_json': all_ot_data,
'today': today, # For pre-filling date fields in modals
'active_loans_count': active_loans_count,
'active_loans_balance': active_loans_balance,
}
return render(request, 'core/payroll_dashboard.html', context)
# =============================================================================
# === SINGLE PAYMENT HELPER ===
# Core payment logic used by both individual payments and batch payments.
# Locks the worker row, creates a PayrollRecord, links logs/adjustments,
# and handles loan repayment deductions — all inside an atomic transaction.
# =============================================================================
def _process_single_payment(worker_id, selected_log_ids=None, selected_adj_ids=None):
"""
Process payment for one worker inside an atomic transaction.
Returns (payroll_record, log_count, logs_amount) on success, or None if nothing to pay.
- worker_id: the Worker's PK
- selected_log_ids: list of WorkLog IDs to include (None = all unpaid)
- selected_adj_ids: list of PayrollAdjustment IDs to include (None = all pending)
"""
with transaction.atomic():
# Lock this worker's row — any concurrent request for the same
# worker will wait here until this transaction commits.
worker = Worker.objects.select_for_update().get(id=worker_id)
# Get unpaid logs, filter to selected if IDs provided
all_unpaid_logs = worker.work_logs.exclude(payroll_records__worker=worker)
if selected_log_ids:
unpaid_logs = all_unpaid_logs.filter(id__in=selected_log_ids)
else:
unpaid_logs = all_unpaid_logs
log_count = unpaid_logs.count()
logs_amount = log_count * worker.daily_rate
# Get pending adjustments, filter to selected if IDs provided
all_pending_adjs = list(worker.adjustments.filter(payroll_record__isnull=True))
if selected_adj_ids:
selected_adj_set = set(selected_adj_ids)
pending_adjs = [a for a in all_pending_adjs if a.id in selected_adj_set]
else:
pending_adjs = all_pending_adjs
# Nothing to pay — already paid or nothing owed
if log_count == 0 and not pending_adjs:
return None
# Calculate net adjustment
adj_amount = Decimal('0.00')
for adj in pending_adjs:
if adj.type in ADDITIVE_TYPES:
adj_amount += adj.amount
elif adj.type in DEDUCTIVE_TYPES:
adj_amount -= adj.amount
total_amount = logs_amount + adj_amount
# Create the PayrollRecord
payroll_record = PayrollRecord.objects.create(
worker=worker,
amount_paid=total_amount,
date=timezone.now().date(),
)
# Link work logs to this payment
payroll_record.work_logs.set(unpaid_logs)
# Link adjustments + handle loan repayments
for adj in pending_adjs:
adj.payroll_record = payroll_record
adj.save()
# If this is a loan or advance repayment, deduct from the balance
if adj.type in ('Loan Repayment', 'Advance Repayment') and adj.loan:
adj.loan.remaining_balance -= adj.amount
if adj.loan.remaining_balance <= 0:
adj.loan.remaining_balance = Decimal('0.00')
adj.loan.active = False
# === ADVANCE-TO-LOAN CONVERSION ===
# If an advance was only partially repaid, the remainder is
# now a regular loan. Change the type so it shows under
# "Loans" in the Loans tab and uses "Loan Repayment" going forward.
elif adj.type == 'Advance Repayment' and adj.loan.loan_type == 'advance':
adj.loan.loan_type = 'loan'
adj.loan.save()
return (payroll_record, log_count, logs_amount)
# =============================================================================
# === PROCESS PAYMENT ===
# HTTP endpoint for paying a single worker. Reads selected IDs from the POST
# form (split payslip), delegates to _process_single_payment, then emails.
# =============================================================================
@login_required
def process_payment(request, worker_id):
if request.method != 'POST':
return redirect('payroll_dashboard')
if not is_admin(request.user):
return HttpResponseForbidden("Not authorized.")
# Validate the worker exists (returns 404 if not found)
worker = get_object_or_404(Worker, id=worker_id)
# === SPLIT PAYSLIP SUPPORT ===
# If the POST includes specific log/adjustment IDs (from the preview
# modal's checkboxes), only pay those selected items.
# If no IDs provided (e.g., the quick "Pay" button on the table),
# fall back to paying everything — backward compatible.
selected_log_ids = [int(x) for x in request.POST.getlist('selected_log_ids') if x.isdigit()]
selected_adj_ids = [int(x) for x in request.POST.getlist('selected_adj_ids') if x.isdigit()]
result = _process_single_payment(
worker_id,
selected_log_ids=selected_log_ids or None,
selected_adj_ids=selected_adj_ids or None,
)
if result is None:
messages.warning(request, f'No pending payments for {worker.name} — already paid or nothing owed.')
return redirect('payroll_dashboard')
payroll_record, log_count, logs_amount = result
# =========================================================================
# EMAIL PAYSLIP (outside the transaction — if email fails, payment is
# still saved. We don't want a network error to roll back a real payment.)
# =========================================================================
_send_payslip_email(request, worker, payroll_record, log_count, logs_amount)
return redirect('payroll_dashboard')
# =============================================================================
# === PAYSLIP EMAIL HELPER ===
# Generates and sends a payslip (HTML email + PDF attachment).
# Used by both process_payment (regular salary) and add_adjustment (advances).
# =============================================================================
def _send_payslip_email(request, worker, payroll_record, log_count, logs_amount, suppress_messages=False):
"""
Generate and email a payslip for a completed payment.
Called after a PayrollRecord has been created and adjustments linked.
- request: Django request (for messages framework)
- worker: the Worker being paid
- payroll_record: the PayrollRecord just created
- log_count: number of work logs in this payment (0 for advance-only)
- logs_amount: total earnings from work logs (Decimal('0.00') for advance-only)
- suppress_messages: if True, skip Django messages (used by batch pay)
"""
# Lazy import — avoids crashing the app if xhtml2pdf isn't installed
from .utils import render_to_pdf
total_amount = payroll_record.amount_paid
# === DETECT ADVANCE-ONLY PAYMENT ===
# If the payment has 0 work logs and consists of only an Advance Payment
# adjustment, use the special advance payslip layout (shows the advance
# as a positive amount instead of the confusing "0 days + deduction" format).
advance_adj = None
if log_count == 0:
adjs_list = list(payroll_record.adjustments.all())
if len(adjs_list) == 1 and adjs_list[0].type == 'Advance Payment':
advance_adj = adjs_list[0]
is_advance = advance_adj is not None
subject = f"{'Advance ' if is_advance else ''}Payslip for {worker.name} - {payroll_record.date}"
# Context for both the HTML email body and the PDF attachment
email_context = {
'record': payroll_record,
'logs_count': log_count,
'logs_amount': logs_amount,
'adjustments': payroll_record.adjustments.all(),
'deductive_types': DEDUCTIVE_TYPES,
'is_advance': is_advance,
'advance_amount': advance_adj.amount if advance_adj else None,
'advance_description': advance_adj.description if advance_adj else '',
}
# 1. Render HTML email body
html_message = render_to_string('core/email/payslip_email.html', email_context)
plain_message = strip_tags(html_message)
# 2. Render PDF attachment (returns None if xhtml2pdf is not installed)
pdf_content = render_to_pdf('core/pdf/payslip_pdf.html', email_context)
# 3. Send email with PDF attached
recipient = getattr(settings, 'SPARK_RECEIPT_EMAIL', None)
if recipient:
try:
email = EmailMultiAlternatives(
subject,
plain_message,
settings.DEFAULT_FROM_EMAIL,
[recipient],
)
email.attach_alternative(html_message, "text/html")
if pdf_content:
email.attach(
f"Payslip_{worker.id}_{payroll_record.date}.pdf",
pdf_content,
'application/pdf'
)
email.send()
if not suppress_messages:
messages.success(
request,
f'Payment of R {total_amount:,.2f} processed for {worker.name}. '
f'Payslip emailed successfully.'
)
except Exception as e:
# Payment is saved — just warn that email failed
if not suppress_messages:
messages.warning(
request,
f'Payment of R {total_amount:,.2f} processed for {worker.name}, '
f'but email delivery failed: {str(e)}'
)
raise # Re-raise so batch_pay can count failures
else:
# No SPARK_RECEIPT_EMAIL configured — just show success
if not suppress_messages:
messages.success(
request,
f'Payment of R {total_amount:,.2f} processed for {worker.name}. '
f'{log_count} work log(s) marked as paid.'
)
# =============================================================================
# === BATCH PAY PREVIEW ===
# AJAX GET endpoint — dry run showing which workers would be paid and how
# much, based on their team's pay schedule. No payments are made here.
# =============================================================================
@login_required
def batch_pay_preview(request):
"""Return JSON preview of batch payment — who gets paid and how much.
Accepts ?mode=all to skip pay-period cutoff and include ALL unpaid items.
Default mode is 'schedule' which splits at last completed pay period."""
if not is_admin(request.user):
return JsonResponse({'error': 'Not authorized'}, status=403)
# === MODE: 'schedule' (default) = split at last paydate, 'all' = pay everything ===
mode = request.GET.get('mode', 'schedule')
eligible = []
skipped = []
total_amount = Decimal('0.00')
# Get all active workers with their work logs and pending adjustments
active_workers = Worker.objects.filter(active=True).prefetch_related(
Prefetch(
'work_logs',
queryset=WorkLog.objects.prefetch_related('payroll_records').select_related('project')
),
Prefetch(
'adjustments',
queryset=PayrollAdjustment.objects.filter(payroll_record__isnull=True)
),
).order_by('name')
for worker in active_workers:
team = get_worker_active_team(worker)
# --- In 'schedule' mode, skip workers without a pay schedule ---
if mode == 'schedule':
if not team or not team.pay_frequency or not team.pay_start_date:
# Check if worker has ANY unpaid items before listing as skipped
has_unpaid = False
for log in worker.work_logs.all():
paid_ids = {pr.worker_id for pr in log.payroll_records.all()}
if worker.id not in paid_ids:
has_unpaid = True
break
if not has_unpaid:
has_unpaid = worker.adjustments.filter(payroll_record__isnull=True).exists()
if has_unpaid:
skipped.append({
'worker_name': worker.name,
'reason': 'No pay schedule configured',
})
continue
# --- Determine cutoff date (if applicable) ---
cutoff_date = None
if mode == 'schedule':
# cutoff_date = end of the last COMPLETED period.
# We pay ALL overdue work (across all past periods), not just one period.
period_start, period_end = get_pay_period(team)
if not period_start:
continue
cutoff_date = period_start - datetime.timedelta(days=1)
# --- Find unpaid logs (with or without cutoff) ---
unpaid_log_ids = []
for log in worker.work_logs.all():
paid_ids = {pr.worker_id for pr in log.payroll_records.all()}
if worker.id not in paid_ids:
# In 'all' mode: no date filter. In 'schedule' mode: only up to cutoff.
if cutoff_date is None or log.date <= cutoff_date:
unpaid_log_ids.append(log.id)
# --- Find pending adjustments (with or without cutoff) ---
unpaid_adj_ids = []
adj_amount = Decimal('0.00')
for adj in worker.adjustments.all():
if cutoff_date is None or (adj.date and adj.date <= cutoff_date):
unpaid_adj_ids.append(adj.id)
if adj.type in ADDITIVE_TYPES:
adj_amount += adj.amount
elif adj.type in DEDUCTIVE_TYPES:
adj_amount -= adj.amount
# Nothing due for this worker
if not unpaid_log_ids and not unpaid_adj_ids:
continue
log_count = len(unpaid_log_ids)
logs_amount = log_count * worker.daily_rate
net = logs_amount + adj_amount
# Skip workers with zero or negative net pay
if net <= 0:
skipped.append({
'worker_name': worker.name,
'reason': f'Net pay is R {net:,.2f} (zero or negative)',
})
continue
# --- Period display text ---
if cutoff_date:
# Use day integer to avoid platform-specific strftime issues
period_display = f"Up to {cutoff_date.day} {cutoff_date.strftime('%b %Y')}"
else:
period_display = "All unpaid"
eligible.append({
'worker_id': worker.id,
'worker_name': worker.name,
'team_name': team.name if team else '—',
'period': period_display,
'days': log_count,
'logs_amount': float(logs_amount),
'adj_amount': float(adj_amount),
'net_pay': float(net),
'log_ids': unpaid_log_ids,
'adj_ids': unpaid_adj_ids,
})
total_amount += net
return JsonResponse({
'eligible': eligible,
'skipped': skipped,
'total_amount': float(total_amount),
'worker_count': len(eligible),
'mode': mode,
})
# =============================================================================
# === BATCH PAY (PROCESS) ===
# POST endpoint — processes payments for multiple workers at once.
# Each worker gets their own atomic transaction and payslip email.
# =============================================================================
@login_required
def batch_pay(request):
"""Process batch payments for multiple workers using their team pay schedules."""
if request.method != 'POST':
return redirect('payroll_dashboard')
if not is_admin(request.user):
return HttpResponseForbidden("Not authorized.")
try:
body = json.loads(request.body)
except (json.JSONDecodeError, ValueError):
messages.error(request, 'Invalid request data.')
return redirect('payroll_dashboard')
workers_to_pay = body.get('workers', [])
if not workers_to_pay:
messages.warning(request, 'No workers selected for batch payment.')
return redirect('payroll_dashboard')
# === PROCESS EACH WORKER ===
# Each worker gets their own atomic transaction (independent row locks).
# This means if one worker fails, others still succeed.
paid_count = 0
paid_total = Decimal('0.00')
errors = []
email_queue = [] # Collect payslip data for emails (sent after all payments)
for entry in workers_to_pay:
worker_id = entry.get('worker_id')
log_ids = entry.get('log_ids', [])
adj_ids = entry.get('adj_ids', [])
try:
worker = Worker.objects.get(id=worker_id, active=True)
except Worker.DoesNotExist:
errors.append(f'Worker ID {worker_id} not found or inactive.')
continue
result = _process_single_payment(
worker_id,
selected_log_ids=log_ids or None,
selected_adj_ids=adj_ids or None,
)
if result is None:
continue # Nothing to pay — silently skip
payroll_record, log_count, logs_amount = result
paid_count += 1
paid_total += payroll_record.amount_paid
email_queue.append((worker, payroll_record, log_count, logs_amount))
# === SEND PAYSLIP EMAILS (outside all transactions) ===
# If an email fails, the payment is still saved — same pattern as individual pay.
email_failures = 0
for worker, pr, lc, la in email_queue:
try:
_send_payslip_email(request, worker, pr, lc, la, suppress_messages=True)
except Exception:
email_failures += 1
# === SUMMARY MESSAGE ===
if paid_count > 0:
msg = f'Batch payment complete: {paid_count} worker(s) paid, total R {paid_total:,.2f}.'
if email_failures:
msg += f' ({email_failures} email(s) failed to send.)'
messages.success(request, msg)
for err in errors:
messages.warning(request, err)
if paid_count == 0 and not errors:
messages.info(request, 'No payments were processed — all workers already paid or had zero/negative net pay.')
return redirect('payroll_dashboard')
# =============================================================================
# === PRICE OVERTIME ===
# Creates Overtime adjustments for workers who have unpriced overtime on
# their work logs. Called via AJAX from the Price Overtime modal.
# =============================================================================
@login_required
def price_overtime(request):
if request.method != 'POST':
return redirect('payroll_dashboard')
if not is_admin(request.user):
return HttpResponseForbidden("Not authorized.")
log_ids = request.POST.getlist('log_id[]')
worker_ids = request.POST.getlist('worker_id[]')
rate_pcts = request.POST.getlist('rate_pct[]')
created_count = 0
for log_id, w_id, pct in zip(log_ids, worker_ids, rate_pcts):
try:
worklog = WorkLog.objects.select_related('project').get(id=int(log_id))
worker = Worker.objects.get(id=int(w_id))
rate_pct = Decimal(pct)
# Calculate: daily_rate × overtime_fraction × (rate_percentage / 100)
amount = worker.daily_rate * worklog.overtime_amount * (rate_pct / Decimal('100'))
if amount > 0:
PayrollAdjustment.objects.create(
worker=worker,
type='Overtime',
amount=amount,
date=worklog.date,
description=f'Overtime ({worklog.get_overtime_amount_display()}) at {pct}% on {worklog.project.name}',
work_log=worklog,
project=worklog.project,
)
# Mark this worker as "priced" for this log's overtime
worklog.priced_workers.add(worker)
created_count += 1
except (WorkLog.DoesNotExist, Worker.DoesNotExist, Exception):
continue
messages.success(request, f'Priced {created_count} overtime adjustment(s).')
return redirect('payroll_dashboard')
# =============================================================================
# === ADD ADJUSTMENT ===
# Creates a new payroll adjustment (bonus, deduction, loan, etc.).
# Called via POST from the Add Adjustment modal.
# =============================================================================
@login_required
def add_adjustment(request):
if request.method != 'POST':
return redirect('payroll_dashboard')
if not is_admin(request.user):
return HttpResponseForbidden("Not authorized.")
worker_ids = request.POST.getlist('workers')
adj_type = request.POST.get('type', '')
amount_str = request.POST.get('amount', '0')
description = request.POST.get('description', '')
date_str = request.POST.get('date', '')
project_id = request.POST.get('project', '')
# Validate workers — at least one must be selected.
# The frontend also checks this, but this is a safety net in case
# the user has JavaScript disabled or submits via other means.
if not worker_ids:
messages.error(request, 'Please select at least one worker.')
return redirect('payroll_dashboard')
# Validate amount
try:
amount = Decimal(amount_str)
if amount <= 0:
raise ValueError
except (ValueError, Exception):
messages.error(request, 'Please enter a valid amount greater than zero.')
return redirect('payroll_dashboard')
# Validate date
try:
adj_date = datetime.datetime.strptime(date_str, '%Y-%m-%d').date() if date_str else timezone.now().date()
except ValueError:
adj_date = timezone.now().date()
# Validate project for types that require it
project = None
if project_id:
try:
project = Project.objects.get(id=int(project_id))
except Project.DoesNotExist:
pass
project_required_types = ('Overtime', 'Bonus', 'Deduction', 'Advance Payment')
if adj_type in project_required_types and not project:
messages.error(request, 'A project must be selected for this adjustment type.')
return redirect('payroll_dashboard')
created_count = 0
for w_id in worker_ids:
try:
worker = Worker.objects.get(id=int(w_id))
except Worker.DoesNotExist:
continue
loan = None
# === LOAN REPAYMENT — find the worker's active loan ===
if adj_type == 'Loan Repayment':
loan = worker.loans.filter(active=True, loan_type='loan').first()
if not loan:
messages.warning(request, f'{worker.name} has no active loan — skipped.')
continue
# === ADVANCE REPAYMENT — find the worker's active advance ===
if adj_type == 'Advance Repayment':
loan = worker.loans.filter(active=True, loan_type='advance').first()
if not loan:
messages.warning(request, f'{worker.name} has no active advance — skipped.')
continue
# === NEW LOAN — create a Loan record (loan_type='loan') ===
if adj_type == 'New Loan':
loan = Loan.objects.create(
worker=worker,
loan_type='loan',
principal_amount=amount,
remaining_balance=amount,
date=adj_date,
reason=description,
)
# === ADVANCE PAYMENT — immediate payment + auto-repayment ===
# An advance is a salary prepayment — worker gets money now, and
# the full amount is automatically deducted from their next salary.
# Unlike other adjustments, advances are processed IMMEDIATELY
# (they don't sit in Pending Payments waiting for a "Pay" click).
if adj_type == 'Advance Payment':
# VALIDATION: Worker must have unpaid work to justify an advance.
# If they have no logged work, this is a loan, not an advance.
has_unpaid_logs = False
for log in worker.work_logs.all():
paid_worker_ids = set(
log.payroll_records.values_list('worker_id', flat=True)
)
if worker.id not in paid_worker_ids:
has_unpaid_logs = True
break
if not has_unpaid_logs:
messages.warning(
request,
f'{worker.name} has no unpaid work days — cannot create '
f'an advance. Use "New Loan" instead.'
)
continue
# 1. Create the Loan record (tracks the advance balance)
loan = Loan.objects.create(
worker=worker,
loan_type='advance',
principal_amount=amount,
remaining_balance=amount,
date=adj_date,
reason=description or 'Salary advance',
)
# 2. Create the Advance Payment adjustment
advance_adj = PayrollAdjustment.objects.create(
worker=worker,
type='Advance Payment',
amount=amount,
date=adj_date,
description=description,
project=project,
loan=loan,
)
# 3. AUTO-PROCESS: Create PayrollRecord immediately
# (advance is paid now, not at the next payday)
payroll_record = PayrollRecord.objects.create(
worker=worker,
amount_paid=amount,
date=adj_date,
)
advance_adj.payroll_record = payroll_record
advance_adj.save()
# 4. AUTO-CREATE REPAYMENT for the next salary cycle
# This ensures the advance is automatically deducted from
# the worker's next salary without the admin having to remember.
PayrollAdjustment.objects.create(
worker=worker,
type='Advance Repayment',
amount=amount,
date=adj_date,
description=f'Auto-deduction for advance of R {amount:.2f}',
loan=loan,
project=project,
)
# 5. Send payslip email to SparkReceipt
_send_payslip_email(request, worker, payroll_record, 0, Decimal('0.00'))
created_count += 1
continue # Skip the generic PayrollAdjustment creation below
# === ALL OTHER TYPES — create a pending adjustment ===
PayrollAdjustment.objects.create(
worker=worker,
type=adj_type,
amount=amount,
date=adj_date,
description=description,
project=project,
loan=loan,
)
created_count += 1
messages.success(request, f'Created {created_count} {adj_type} adjustment(s).')
return redirect('payroll_dashboard')
# =============================================================================
# === EDIT ADJUSTMENT ===
# Updates an existing unpaid adjustment. Type changes are limited to
# Bonus ↔ Deduction swaps only.
# =============================================================================
@login_required
def edit_adjustment(request, adj_id):
if request.method != 'POST':
return redirect('payroll_dashboard')
if not is_admin(request.user):
return HttpResponseForbidden("Not authorized.")
adj = get_object_or_404(PayrollAdjustment, id=adj_id)
# Can't edit adjustments that have already been paid
if adj.payroll_record is not None:
messages.error(request, 'Cannot edit a paid adjustment.')
return redirect('payroll_dashboard')
# Can't edit Loan Repayment adjustments (managed by the loan system).
# Advance Repayments CAN be edited — the admin may want to reduce the
# auto-deduction amount (e.g., deduct R50 of a R100 advance this payday).
if adj.type == 'Loan Repayment':
messages.warning(request, 'Loan repayment adjustments cannot be edited directly.')
return redirect('payroll_dashboard')
# Update fields
try:
adj.amount = Decimal(request.POST.get('amount', str(adj.amount)))
except (ValueError, Exception):
pass
adj.description = request.POST.get('description', adj.description)
date_str = request.POST.get('date', '')
if date_str:
try:
adj.date = datetime.datetime.strptime(date_str, '%Y-%m-%d').date()
except ValueError:
pass
# Type change — only allow Bonus ↔ Deduction
new_type = request.POST.get('type', adj.type)
if adj.type in ('Bonus', 'Deduction') and new_type in ('Bonus', 'Deduction'):
adj.type = new_type
# Project
project_id = request.POST.get('project', '')
if project_id:
try:
adj.project = Project.objects.get(id=int(project_id))
except Project.DoesNotExist:
pass
else:
adj.project = None
# === ADVANCE REPAYMENT EDIT — cap amount at loan balance ===
# If the admin edits an auto-created advance repayment, make sure
# the amount doesn't exceed the loan's remaining balance.
if adj.type == 'Advance Repayment' and adj.loan:
if adj.amount > adj.loan.remaining_balance:
adj.amount = adj.loan.remaining_balance
messages.info(
request,
f'Amount capped at loan balance of R {adj.loan.remaining_balance:.2f}.'
)
adj.save()
# If it's a Loan or Advance adjustment, sync the loan details
if adj.type in ('New Loan', 'Advance Payment') and adj.loan:
adj.loan.principal_amount = adj.amount
adj.loan.remaining_balance = adj.amount
adj.loan.reason = adj.description
adj.loan.save()
messages.success(request, f'{adj.type} adjustment updated.')
return redirect('payroll_dashboard')
# =============================================================================
# === DELETE ADJUSTMENT ===
# Removes an unpaid adjustment. Handles cascade logic for Loans and Overtime.
# =============================================================================
@login_required
def delete_adjustment(request, adj_id):
if request.method != 'POST':
return redirect('payroll_dashboard')
if not is_admin(request.user):
return HttpResponseForbidden("Not authorized.")
adj = get_object_or_404(PayrollAdjustment, id=adj_id)
# Can't delete adjustments that have been paid
if adj.payroll_record is not None:
messages.error(request, 'Cannot delete a paid adjustment.')
return redirect('payroll_dashboard')
adj_type = adj.type
worker_name = adj.worker.name
# === CASCADE DELETE for New Loan and Advance Payment ===
# Both create Loan records that need cleanup when deleted.
if adj_type in ('New Loan', 'Advance Payment') and adj.loan:
# Determine which repayment type to look for
repayment_type = 'Advance Repayment' if adj_type == 'Advance Payment' else 'Loan Repayment'
# Check if any paid repayments exist for this loan/advance
paid_repayments = PayrollAdjustment.objects.filter(
loan=adj.loan,
type=repayment_type,
payroll_record__isnull=False,
)
if paid_repayments.exists():
label = 'advance' if adj_type == 'Advance Payment' else 'loan'
messages.error(
request,
f'Cannot delete {label} for {worker_name} — it has paid repayments.'
)
return redirect('payroll_dashboard')
# Delete all unpaid repayments for this loan/advance, then the loan itself
PayrollAdjustment.objects.filter(
loan=adj.loan,
type=repayment_type,
payroll_record__isnull=True,
).delete()
adj.loan.delete()
elif adj_type == 'Overtime' and adj.work_log:
# "Un-price" the overtime — remove worker from priced_workers M2M
adj.work_log.priced_workers.remove(adj.worker)
adj.delete()
messages.success(request, f'{adj_type} adjustment for {worker_name} deleted.')
return redirect('payroll_dashboard')
# =============================================================================
# === PREVIEW PAYSLIP (AJAX) ===
# Returns a JSON preview of what a worker's payslip would look like.
# Called from the Preview Payslip modal without saving anything.
# =============================================================================
@login_required
def preview_payslip(request, worker_id):
if not is_admin(request.user):
return JsonResponse({'error': 'Not authorized'}, status=403)
worker = get_object_or_404(Worker, id=worker_id)
# Find unpaid logs — include the log ID so the frontend can send
# selected IDs back for split payslip (selective payment).
unpaid_logs = []
for log in worker.work_logs.select_related('project').prefetch_related('payroll_records').all():
paid_worker_ids = {pr.worker_id for pr in log.payroll_records.all()}
if worker.id not in paid_worker_ids:
unpaid_logs.append({
'id': log.id,
'date': log.date.strftime('%Y-%m-%d'),
'project': log.project.name,
})
# Sort logs by date so the split makes visual sense (oldest first)
unpaid_logs.sort(key=lambda x: x['date'])
log_count = len(unpaid_logs)
log_amount = float(log_count * worker.daily_rate)
# Find pending adjustments — include ID and date for split payslip
pending_adjs = worker.adjustments.filter(
payroll_record__isnull=True
).select_related('project')
adjustments_list = []
adj_total = 0.0
for adj in pending_adjs:
sign = '+' if adj.type in ADDITIVE_TYPES else '-'
adj_total += float(adj.amount) if adj.type in ADDITIVE_TYPES else -float(adj.amount)
adjustments_list.append({
'id': adj.id,
'type': adj.type,
'amount': float(adj.amount),
'sign': sign,
'description': adj.description,
'project': adj.project.name if adj.project else '',
'date': adj.date.strftime('%Y-%m-%d'),
})
# === ACTIVE LOANS & ADVANCES ===
# Include the worker's outstanding balances so the admin can see the
# full picture and add repayments directly from the preview modal.
active_loans = worker.loans.filter(active=True).order_by('-date')
loans_list = []
for loan in active_loans:
loans_list.append({
'id': loan.id,
'type': loan.loan_type, # 'loan' or 'advance'
'type_label': loan.get_loan_type_display(), # 'Loan' or 'Advance'
'principal': float(loan.principal_amount),
'balance': float(loan.remaining_balance),
'date': loan.date.strftime('%Y-%m-%d'),
'reason': loan.reason or '',
})
# === PAY PERIOD INFO ===
# If the worker belongs to a team with a pay schedule, include the
# current period boundaries so the "Split at Pay Date" button can work.
team = get_worker_active_team(worker)
period_start, period_end = get_pay_period(team)
# cutoff_date = last day of the most recently COMPLETED pay period.
# All unpaid logs on or before this date are "due" for payment.
# E.g., fortnightly periods ending Mar 14, Mar 28, Apr 11...
# If today is Mar 20, cutoff_date = Mar 14 (pay everything through last completed period).
cutoff_date = (period_start - datetime.timedelta(days=1)) if period_start else None
pay_period = {
'has_schedule': period_start is not None,
'start': period_start.strftime('%Y-%m-%d') if period_start else None,
'end': period_end.strftime('%Y-%m-%d') if period_end else None,
'cutoff_date': cutoff_date.strftime('%Y-%m-%d') if cutoff_date else None,
'frequency': team.pay_frequency if team else None,
'team_name': team.name if team else None,
}
return JsonResponse({
'worker_id': worker.id,
'worker_name': worker.name,
'worker_id_number': worker.id_number,
'day_rate': float(worker.daily_rate),
'days_worked': log_count,
'log_amount': log_amount,
'adjustments': adjustments_list,
'adj_total': adj_total,
'net_pay': log_amount + adj_total,
'logs': unpaid_logs,
'active_loans': loans_list,
'pay_period': pay_period,
})
# =============================================================================
# === ADD REPAYMENT (AJAX) ===
# Creates a Loan Repayment or Advance Repayment adjustment for a single worker.
# Called via AJAX POST from the Payslip Preview modal's inline repayment form.
# Returns JSON so the modal can refresh in-place without a page reload.
# =============================================================================
@login_required
def add_repayment_ajax(request, worker_id):
"""AJAX endpoint: add a repayment adjustment and return JSON response."""
if request.method != 'POST':
return JsonResponse({'error': 'POST required'}, status=405)
if not is_admin(request.user):
return JsonResponse({'error': 'Not authorized'}, status=403)
worker = get_object_or_404(Worker, id=worker_id)
# Parse the POST body (sent as JSON from fetch())
try:
body = json.loads(request.body)
except json.JSONDecodeError:
return JsonResponse({'error': 'Invalid JSON'}, status=400)
loan_id = body.get('loan_id')
amount_str = body.get('amount', '0')
description = body.get('description', '')
# Validate: loan exists, belongs to this worker, and is active
try:
loan = Loan.objects.get(id=int(loan_id), worker=worker, active=True)
except (Loan.DoesNotExist, ValueError, TypeError):
return JsonResponse({'error': 'No active loan/advance found.'}, status=400)
# Validate: amount is positive
try:
amount = Decimal(str(amount_str))
if amount <= 0:
raise ValueError
except (ValueError, Exception):
return JsonResponse({'error': 'Please enter a valid amount greater than zero.'}, status=400)
# Cap the repayment at the remaining balance (prevent over-repaying)
if amount > loan.remaining_balance:
amount = loan.remaining_balance
# Pick the right repayment type based on loan type
repayment_type = 'Advance Repayment' if loan.loan_type == 'advance' else 'Loan Repayment'
# Create the adjustment (balance deduction happens later during process_payment)
PayrollAdjustment.objects.create(
worker=worker,
type=repayment_type,
amount=amount,
date=timezone.now().date(),
description=description or f'{loan.get_loan_type_display()} repayment',
loan=loan,
)
return JsonResponse({
'success': True,
'message': f'{repayment_type} of R {amount:.2f} added for {worker.name}.',
})
# =============================================================================
# === PAYSLIP DETAIL ===
# Shows a completed payment (PayrollRecord) as a printable payslip page.
# Displays: worker details, work log table, adjustments table, totals.
# Reached from the "Payment History" tab on the payroll dashboard.
# =============================================================================
@login_required
def payslip_detail(request, pk):
"""Show a completed payslip with work logs, adjustments, and totals."""
if not is_admin(request.user):
return redirect('payroll_dashboard')
record = get_object_or_404(PayrollRecord, pk=pk)
# Get the work logs included in this payment
logs = record.work_logs.select_related('project').order_by('date')
# Get the adjustments linked to this payment
adjustments = record.adjustments.all().order_by('type')
# Calculate base pay from logs
# Each log = 1 day of work at the worker's daily rate
base_pay = record.worker.daily_rate * logs.count()
# Calculate net adjustment amount (additive minus deductive)
adjustments_net = record.amount_paid - base_pay
# === DETECT ADVANCE-ONLY PAYMENT ===
# If payment has 0 work logs and a single Advance Payment adjustment,
# show a cleaner "advance payslip" layout instead of "0 days worked".
adjs_list = list(adjustments)
advance_adj = None
if logs.count() == 0 and len(adjs_list) == 1 and adjs_list[0].type == 'Advance Payment':
advance_adj = adjs_list[0]
context = {
'record': record,
'logs': logs,
'adjustments': adjustments,
'base_pay': base_pay,
'adjustments_net': adjustments_net,
'adjustments_net_abs': abs(adjustments_net),
'deductive_types': DEDUCTIVE_TYPES,
'is_advance': advance_adj is not None,
'advance_adj': advance_adj,
}
return render(request, 'core/payslip.html', context)
# =============================================================================
# === CREATE EXPENSE RECEIPT ===
# Single-page form for recording business expenses.
# Supports dynamic line items (products + amounts) and VAT calculation.
# On save: emails an HTML + PDF receipt to Spark Receipt for accounting.
# =============================================================================
@login_required
def create_receipt(request):
"""Create a new expense receipt and email it to Spark Receipt."""
if not is_staff_or_supervisor(request.user):
return redirect('home')
if request.method == 'POST':
form = ExpenseReceiptForm(request.POST)
items = ExpenseLineItemFormSet(request.POST)
if form.is_valid() and items.is_valid():
# Save the receipt header (but don't commit yet — need to set user)
receipt = form.save(commit=False)
receipt.user = request.user
# Set temporary zero values so the first save doesn't fail.
# (subtotal and total_amount have no default in the model,
# so they'd be NULL — which MariaDB rejects.)
# We'll recalculate these properly after saving line items.
receipt.subtotal = Decimal('0.00')
receipt.vat_amount = Decimal('0.00')
receipt.total_amount = Decimal('0.00')
receipt.save()
# Save line items — link them to this receipt
items.instance = receipt
line_items = items.save()
# === BACKEND VAT CALCULATION ===
# The frontend shows live totals, but we recalculate on the server
# using Python Decimal for accuracy (no floating-point rounding errors).
sum_amount = sum(item.amount for item in line_items)
vat_type = receipt.vat_type
if vat_type == 'Included':
# "VAT Included" means the entered amounts already include 15% VAT.
# To find the pre-VAT subtotal: divide by 1.15
# Example: R100 entered → Subtotal R86.96, VAT R13.04, Total R100
receipt.total_amount = sum_amount
receipt.subtotal = (sum_amount / Decimal('1.15')).quantize(Decimal('0.01'))
receipt.vat_amount = receipt.total_amount - receipt.subtotal
elif vat_type == 'Excluded':
# "VAT Excluded" means the entered amounts are pre-VAT.
# Add 15% on top for the total.
# Example: R100 entered → Subtotal R100, VAT R15, Total R115
receipt.subtotal = sum_amount
receipt.vat_amount = (sum_amount * Decimal('0.15')).quantize(Decimal('0.01'))
receipt.total_amount = receipt.subtotal + receipt.vat_amount
else:
# "None" — no VAT applies
receipt.subtotal = sum_amount
receipt.vat_amount = Decimal('0.00')
receipt.total_amount = sum_amount
receipt.save()
# =================================================================
# EMAIL RECEIPT (same pattern as payslip email)
# If email fails, the receipt is still saved.
# =================================================================
# Lazy import — avoids crashing the app if xhtml2pdf isn't installed
from .utils import render_to_pdf
subject = f"Receipt from {receipt.vendor_name} - {receipt.date}"
email_context = {
'receipt': receipt,
'items': line_items,
}
# 1. Render HTML email body
html_message = render_to_string(
'core/email/receipt_email.html', email_context
)
plain_message = strip_tags(html_message)
# 2. Render PDF attachment (returns None if xhtml2pdf is not installed)
pdf_content = render_to_pdf(
'core/pdf/receipt_pdf.html', email_context
)
# 3. Send email with PDF attached
recipient = getattr(settings, 'SPARK_RECEIPT_EMAIL', None)
if recipient:
try:
email = EmailMultiAlternatives(
subject,
plain_message,
settings.DEFAULT_FROM_EMAIL,
[recipient],
)
email.attach_alternative(html_message, "text/html")
if pdf_content:
email.attach(
f"Receipt_{receipt.id}.pdf",
pdf_content,
'application/pdf'
)
email.send()
messages.success(
request,
'Receipt created and sent to SparkReceipt.'
)
except Exception as e:
messages.warning(
request,
f'Receipt saved, but email failed: {str(e)}'
)
else:
messages.success(request, 'Receipt saved successfully.')
# Redirect back to a blank form for the next receipt
return redirect('create_receipt')
else:
# GET request — show a blank form with today's date
form = ExpenseReceiptForm(initial={'date': timezone.now().date()})
items = ExpenseLineItemFormSet()
return render(request, 'core/create_receipt.html', {
'form': form,
'items': items,
})
# =============================================================================
# === IMPORT DATA (TEMPORARY) ===
# Runs the import_production_data command from the browser.
# Visit /import-data/ once to populate the database. Safe to re-run.
# REMOVE THIS VIEW once data is imported.
# =============================================================================
def import_data(request):
"""Runs the import_production_data management command from the browser."""
from django.core.management import call_command
from io import StringIO
output = StringIO()
try:
call_command('import_production_data', stdout=output)
result = output.getvalue()
lines = result.replace('\n', '
')
return HttpResponse(
'
' + str(e) + '' '', status=500, ) # ============================================================================= # === RUN MIGRATIONS === # Runs pending database migrations from the browser. Useful when Flatlogic's # "Pull Latest" doesn't automatically run migrations after a code update. # Visit /run-migrate/ to apply any pending migrations to the production DB. # ============================================================================= def run_migrate(request): """Runs Django migrate from the browser to apply pending migrations.""" from django.core.management import call_command from io import StringIO output = StringIO() try: call_command('migrate', stdout=output) result = output.getvalue() lines = result.replace('\n', '
' + str(e) + '' '', status=500, )